3.2 Notifying of changes

3.2.1 Charter participants shall inform the BMPA and their service provider if their circumstances change during the period of certification which may affect their compliance with the Quality Pork Charter. For example, a significant change to facilities, management or scope extension etc. The service provider and BMPA shall assess whether a re-audit is necessary to confirm continued suitability for Charter certification. 

All Charter participants shall notify the BMPA and their service provider in writing of any change in contact details. Communication of these changes to the BMPA shall be via email to info@britishmeatindustry.org.

3.2.2 Service of any communication or notice from the BMPA, any appointed representative of the BMPA or service provider, shall be valid if addressed to the last contact address notified to the BMPA by the participant. Notices to the Charter participant may be served by email and shall be deemed to have been served on the same day of transmission. 

3.2.3 Prior to any changes to Charter rules and procedures, or extension of scope within the pork modules, the BMPA shall seek the views of current participants and other stakeholders through a four-week period of consultation. Following this Charter participants and stakeholders shall be notified in writing of approved amendment to the Charter rules or pork modules by the BMPA. Prior to any major change or extension to scope being implemented, the BMPA shall ensure that there is a three-month notice period for existing Charter participants and stakeholders however, there may be extraordinary circumstances where the Charter needs to respond immediately to developments/challenges within the industry and the notice period may be reduced at the discretion of the PTAC. 

Charter participants and service providers shall be issued with a receipt acknowledgement and summary document which details any changes made to the Charter rules, procedures or individual pork modules. Receipt acknowledgement documents shall be signed and dated by the participating site and then returned to the BMPA Technical Policy Manager as evidence of receipt, understanding and commitment to any update. It shall be the Charter participants’ and service providers’ responsibility to ensure that there are satisfactory systems in place for the receipt and dissemination of any revised requirements to appropriate personnel within their business.